Managing Time and Paperwork

If you own a small or large business, it is important to stay organized. For example, creating an invoice is just one of the paperwork you may need create. If you have a stack of invoices or other paperwork, lying around the desk or office area, it would be difficult to managing your time because it would be in a pile of clutter.  If you need to refer to these documents, it might be a struggle to find the invoice you are searching.

To manage time wisely you’ll need to learn how to organize your desks, home, office, computers, and everything that touches our life that needs organized. Paperwork is always a part of any business.

To manage your time, you need to store the paperwork that are important in a filing cabinet.  Paperwork that is not needed, you can toss or put in a recycling bin. You can start shredding the papers that serve no purpose.

If you store your files in a cabinet and label them correctly. So when you search for the files later on, you will know where to look for them and you won’t waste time by searching through a pile of paperwork.  This will cut back time and stress if the file that you need is vital. Invoices should be listed in filing cabinets and labeled appropriately. We never know when we might need to contact a customer, or else a customer might contact us for references or complaints.

Invoices are essential for tax purposes too, so if you store the information in a filing cabinet, label them, you will be organized if the IRS demands a statement.

Organizing is essential for making time management and be more efficient at work.

If you want to get rid of paperwork, another option is to use Dropbox or Evernote.  These are digital files “in the cloud”. You can start with a free plan but after a while if you add more data, you will eventually need to sign-up for a paid plan.  If you are a Mac user, you can store files in iCloud. Again, if you need more data space you can purchase them through Apple.

If you don’t feel comfortable putting your date “in the cloud”, you can purchase an external hard drive to plug into your computer and transfer the files there. A couple of good brands I’ve used and had good experience with is Seagate and WD Passport.

What about organizing the files on your computer, or your computer’s desktop?

You might also want to organize those files in your computer too, since it is important to manage your time, and which makes running your business operations more smoothly. As a business owner and do not have an accountant yet, then make sure that you learn the proper way of how to file them in a filing cabinet.

Time management is the solution for maintaining and keeping your business running smoothly. If you need help with time management, how to start getting organized or how to get rid of paperwork and making them digital, there lots of information you can find online, the library, as well as other resources. Don’t’ hesitate to search for help if you see your time management scheme is not working accordingly.

Here’s a link that explains how to become paperless (somewhat) by using Evernote.

For managing files, here’s a link for Dropbox Tips.

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